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Frequently Asked Questions

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Party

Can I bring my own food, cake and beverages into the park?

 

  • Yes, you may bring in your own food, beverages, and cake into the park. If you bring in your own food, beverages and cake, you will need to provide all plates, napkins, cups and utensils! 
  • Alcoholic beverages are not allowed in the park! 
  • A refrigerator and freezer is available for guest use, however, space is limited.  A full size sheet cake will not fit in the refrigerator, but a 1/2 sheet or 1/4 sheet will. 
  • A microwave or power outlets for crock pots is NOT available for guest use, but you may use sterno to heat food.
  • Pirates' Cove has a full menu of food options at reasonable prices. You can call the party coordinator one week in advance to add food to your party. Our food is catered through a local restaurant. If food, beverages, or cake are purchased through the park, plates, cups, utensils, and napkins will be provided.
Can I rent out the whole park?

Yes, the whole park is available for rentals on Friday evenings from 5:30-8:30pm. The cost is $2,000 for Residents and $2,250 for nonresidents. Call the rental coordinator at (847) 228-3529 for more details.

What is the difference between the party sites?

There are 3 different areas in the park that parties are held: Cannonball Falls, Dragon's Castle and the top of the Pirate Ship. Dragon's Castle and the full Pirate Ship are only available during the evening and Sunday morning party times. The Cannonball Falls sites and part of the Pirate ship are available for all open hour party times.

Pirate Ship -  
Part of the Pirate Ship is available for parties Monday-Thursday & Saturday-Sunday afternoons from 1-4pm and Monday and Wednesday evenings from 5:00-8:00pm. This party option will accommodate a maximum of 32 guests.  There are (8) 4 1/2 foot tables with benches that can accommodate 4-6 people per table and (1) 8-foot table for serving. The top of the Pirate ship has a small area with a roof for shade as well as  sunshade that goes across the ship. (If high winds are present, the sunshade may need to be retracted) Please note that the Pirate Ship is considered a park attraction and the public will be allowed to play and sit in the other part of the ship not occupied by your party.  The park is open to the public during this party option.

The Full Pirate Ship option is only available for Saturday and Sunday evening 5:30-8:30pm or Sunday morning 10:00am-12:00pm parties. The full Pirate Ship seats a maximum of 48 guests  The park is closed to the public during this party option, however up to 7 additional parties may be booked in the park at the same time. The top of the Pirate Ship is not handicapped accessible and has numerous stairs leading up to it. There are (13) 4 1/2 foot tables with benches that can accommodate 4-6 people per table, and (1) 8-foot table for serving.  The top of the Pirate ship has a small area with a roof for shade as well as  sunshade that goes across the ship. (If high winds are present, the sunshade may need to be retracted) Your party will be the only party booked on the top of the Pirate Ship

Cannonball Falls -
Cannonball Falls is an area near the back of the park. It is mostly covered by a tent. There can be up to 6 parties booked in this area at one time.  This site is available for parties Monday-Thursday & Saturday-Sunday afternoons from 1-4pm and Monday and Wednesday evenings from 5:00-8:00pm, as well as Saturday and Sunday evenings 5:30-8:30pm and Sunday mornings 10:00am-12:00pm.
The Cannonball Falls picnic area has 2 sites that can hold a maximum of 48 guests, 1 site for 32 guests, and 3 sites for 24 guests.
-The 48 guest site consists of 8 picnic tables, 1 gift table and 1 serving table.
-The 32 guest site has 6 picnic tables, 1 gift table and 1 serving table.
-The 24 guest site has 4 picnic tables, 1 gift table and 1 serving table.  


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Dragon's Castle -
Dragon's Castle is the patio that is next to the concession stand. This area is only available for Saturday and Sunday evening 5:30-8:30pm or Sunday morning 10:00am-12:00pm parties. The park will be closed to the public during this party option, however, up to 7 additional parties may be booked in the park at the same time. It seats a maximum of 60 guests and consists of (10) 48-inch round tables with benches at each table, which can accommodate between 4-8 people per table, (2) wheelchair accessible tables, which can accommodate 3-6 people in addition to the wheelchair, and (1) 8-foot rectangular table for serving. Each seating table has it's own umbrella for shade.  There is only one party booked in this area at a time. 

What is the difference between party times?

Pirates' Cove offers several different party days and times:

Afternoons 1:00-4:00pm - Afternoon 1:00-4:00pm parties are available  Monday- Thursday and Saturday & Sundays in the Cannonball Falls party area and on part of the Pirate Ship.  

All afternoon parties occur when the park is open to the public!

Evening 5:00-8:00pm Monday & Wednesday Parties - Parties are available on Monday and Wednesday evenings in Cannonball Falls and on part of the Pirate Ship. The park will be open to the public during these party times!

Sunday Mornings 10:00am-12:00pm - Sunday morning parties are available in the Cannonball Falls, Dragon's Castle and on the Pirate Ship prior to the park opening on Sunday. There can be up to 8 parties booked in the park at once.
Sunday morning parties are held when the park is closed to the public. Once the party time is over, and the park opens to the public, guests may remain in the park for as long as they would like (until the park closes at 4:00pm), but the party site must be vacated.

Saturday & Sunday Evenings 5:30-8:30pm
 - Evening parties are available Saturday and Sunday in the Cannonball Falls, Dragon's Castle, and on the Pirate Ship. All Saturday and Sunday evening parties occur when the park is closed to the public. Up to 8 parties may be booked at once, but the amount of guests in the park will not exceed 400.

I may have a few extra people coming to my party, is that ok?

No, due to overcrowding and fire codes, extra people above your site's maximum are not allowed. Each party site will only accommodate the maximum amount of people stated 24, 32, 48 or 60. If you think you may have extra guests, we recommend upgrading to a larger site. Only guests with the party wristbands will be allowed in the party areas. If extra guests show up, you will be charged a $25 overage fee plus $10 for each additional guest, but you will not receive any additional seating, 

How will my guests know where to go?

When your guests arrive they will check in at the gatehouse and be told which site you will be at. Your party captain will give you wristbands that correspond to your table signs to give to your guests so that they may access the attractions and the party area.  You are responsible for the behavior of your guests.  Please ensure that your guests are sitting and eating food from your party site only.

The weather looks threatening, how will I know if the party will still be held?

You may call the weather hotline at (847) 439-2683, this is a recorded message.
If you have questions on the day of your party you may call the Pirates' Cove gatehouse at (847) 690-1157 and speak with the manager on duty. If the manager does not answer, please leave a message and they will get back to you as soon as possible.

The Pirates’ Cove staff will make every effort to keep the park open, but we may need to close if the weather is severe. A decision regarding closing the park due to weather will be made 3 hours (2 hours for a Sunday morning party) before your scheduled party time. If parties are cancelled we will contact you and try to reschedule your party or issue a full refund (Cakes cannot be refunded).  If the park closes due to severe weather an alternate indoor area will not be available for your party. 

If the park needs to close during your party time for weather, a partial refund may be given, depending on how much time you were in the park.  Partial refunds are given at the discretion of the Pirates Cove coordinator.

What is the cancellation policy?

A $25 fee will be assessed to parties cancelled more than 14 days prior to the scheduled party date. Cancellations 14 days or less from the date of the party will be refunded 50% of the paid balance. 

Weather Cancellations: The Pirates’ Cove staff will make every effort to keep the park open, but we may need to close if the weather is severe. A decision regarding closing the park due to weather will be made 3 hours (2 hours for a Sunday morning party) before your scheduled party time. If parties are cancelled we will contact you and try to reschedule your party or issue a full refund (Cakes cannot be refunded).  If the park closes due to severe weather an alternate indoor area will not be available for your party. 

If the park needs to close during your party time for weather, a partial refund may be given, depending on how much time you were in the park.  Partial refunds are given at the discretion of the Pirates Cove coordinator.
 

I would like to bring in a magician or face painter to entertain my party guests, is that allowed?

Yes, you may bring in entertainment for your party. However, we require that the performer send us a certificate of insurance with the Elk Grove Park District named as additionally insured. Please call the rental coordinator for more information on the certificates of insurance requirements.

Do you allow balloons?

Yes, you may bring your own balloons.

Will there be someone to help me set up my party site?

Yes, all parties come with a shared party captain, and there are carts available to transport your party items to your site. The party captain will assist you in getting items out of your car and to your party site. Party captains are normally responsible for between 2 or 3 parties, and may not be available at all times. 

Can I come early to set up my party site?

Yes, you may come 30 minutes prior to the start of your party to set up your site.  Please do not arrive earlier than 30 minutes and expect to be let into the party area, as our staff will be cleaning and setting up for the parties.
You will also have 30 minutes after the party to clean up your site and vacate the park. Failure to do so will result in a $30.00 fee for every 15 minutes over the allotted time, beginning 1 minute after the allotted time.

How can I add extras to my party?

Extras like food, cake, goodie boxes, or character visits may be added one week prior to the party.  Please call the Rental Coordinator at (847) 228-3529 to add these extras to your party.

I want to purchase goodie boxes, but I haven't received all of my R.S.V.P.'s?

You should purchase the amount of boxes you think you may need, more will be available to purchase on the day of your party and we will refund any unused goodie boxes.

Is there ice available for my cooler?

We recommend filling your cooler with ice prior to coming to the park. We will not fill coolers with ice, however we have complimentary ice to add to your cooler or bring to your site in an ice bucket. If you order beverages through the park ice will be provided.

Is there a refrigerator available for my cake?

There is a refrigerator for guest use, however there is limited space.
A full size sheet cake will not fit in the refrigerator.
A 1/2 sheet or a 1/4 sheet cake will fit in our refrigerator.  
We highly recommend buttercream frosting instead of whipped cream,as even with refrigeration, whipped cream frosting will melt.

Is there a freezer available for ice cream?

There is a freezer for guest use, however space is limited.

Are there outlets for me to use to plug in a crock pot?

Sorry, the power outlets are not available for guest use.

Do I need to bring tablecloths for my party site?

It is not necessary to bring tablecloths for parties.  We cover the serving and gift tables with white plastic tablecloths.  It is recommended NOT to bring tablecloths for the tables you will be eating at, as the wind tends to blow them off the tables. 

For all Cannonball Falls parties:
 
We cover the serving & gift tables with white plastic tablecloths. You are welcome to bring your own themed tablecloths if you would like. 
If you do decide to bring in your own tablecloths the picnic tables in the Cannonball Falls Picnic area are 55 1/2" x 28 1/2".  

  • The 48 guest sites have (8) 4 1/2 foot tables with benches, (1) 6 foot table for serving, and (1) 4 foot table for gifts.  
  • The 32 guest sites have (6) 4 1/2 foot tables with benches, (1) 6 foot table for serving, and (1) 4 foot table for gifts. 
  •  The 24 guest sites have (4) 4 1/2 foot tables with benches, (1)6 foot table for serving and (1) 4 foot table for gifts.

For the Pirate Ship party site:
We cover the 8 foot serving table with a white plastic tablecloth. You are welcome to bring in your own themed tablecloth, if you would like. If you do decide to bring in your own tablecloths the Pirate ship has (13) 4 1/2 foot tables with benches, and (1) 8-foot rectangular table for serving.  The top of the Pirate ship has a small area with a roof for shade as well as  sunshade that goes across the ship. (If high winds are present, the sunshade may need to be retracted)

The Dragon's Castle party site:
We will cover the 8 foot serving table with a white plastic tablecloth. You are welcome to bring in your own themed tablecloth, if you would like. 
If you do decide to bring in your own tablecloths, the Dragon's Castle party site has (10) 42 inch round tables with attached benches, (2) 48 inch oval wheelchair accessible tables with benches and (1) 8-foot rectangular table for serving. The tables all have umbrellas in the middle for shade. 
Can I bring a pinata?

Due to space and safety restrictions we ask that you do not bring a pinata into the park.

Can I bring my own decorations and confetti?

You may bring decorations, however there is limited space to hang them.  Confetti is not allowed, there will be a $25 cleaning fee charged to parties using confetti.